Club Funding Workshop

Important First Steps:

Workshop Goals

Eligibility for Funding
Club Funding Procedures
Similarities and Differences between Club “6” Funds and Co-Curricular Activities Funds
How to Request Co-Curricular Activities Funds

Yearly Documents Required for Contiued Funding

Two Sources of Money

Club Funds: Money that your club raised through bake sales, car washes, donations, etc.
Co-Curricular Activities Funds: Money that you request from the college.

Similarities: Club Accounts & Co-Curricular Activities Funds

Invoices get submitted for all approved purchases
Unapproved personal expense and will not be reimbursed
Must provide the federal ID number, the SSN, or student ID number of any individual or business in order to pay them.
All checks must be made out to Daytona State College
Driver’s license number must be on the face of any check to be deposited in a Daytona State account
All requests for funding must be recieved and approved by the Co-Curricular Activities office prior to making the purchase

Differences:Club Accounts & Co-Curricular Activities Funds

Expenditures from Club “6” Account Require Club’s approval (Minutes)
Expenditures from Co-Curricular Activities Account Require College Approval (Bruce Cook).
Club “6” Account - use a Direct Payment Request Form.
Co-Curricular Activities Account – use a Request for Co-Curricular Activities Funds Form.
Purchases from Club “6” Accounts ARE NOT tax exempt
Purchases from Co-Curricular Activities Account ARE tax exempt
Club accounts will be charged for any returned check fees

Budget Request

Each Chartered Club will begin the Fall 2013 semester with $500.00
Any requests for funding outside of the original $500.00 can only be made after the club has achieved 100 points for the semester

There are No Free Lunches

Participate in activities or community service projects totalling 100 points per semester.
Provide Monthly report to Co-Curricular Activities each month documenting projects partcipated in throughout the mopnth
Provide Co-Curricular Activities office with appropriate updates (ie: Club List, Advisor Agreement …)

What to do after July 1?

Submit “Request for Co-Curricular Activities Funds” form to SA office prior to making any travel plans or purchases everytime.
Submit form to S.A. office within deadlines noted in the handbook.
Return all invoices to Co-Curricular office ASAP (130/113)

Contingency Funds
New clubs that have not received funding for this fiscal year may apply

Complete the New Club Request Forms
Please make note, on the form, that your request is for this fiscal year (2013-2014).

Contacts:

Club Handbook:

Advisor Copy in Daytona State Portal
- -Select- Departments & Forms
- -Select- Co-Curricular Activities
- -Select- Clubs
  https://webapps.daytonastate.edu/ics/Employees.jnz?portlet=Departments_and_Forms
Student Copy on Daytona Steate College website
- -Go To- www.daytonastate.edu
- -Select- Current Students
- -Select- Campus Life
- -Select- Co-Curricular Activities
  www.daytonastate.edu/student_act/

Club Hub Information:

Telephones
Computers
Printing - max. quantity of 25 (additional copies available through copy center for a nominal fee)

Club Rush Mondays:

Sign Up with Lori Lemoine - lemoinl@DaytonaState.edu
Ideal Event for Club Fundraisers, recruitment, or to get the word out about up-and-coming club events

Required Documents: