Student Life > Co-Curricular Activities > Club Funding Workshop

Club Funding Workshop

Important First Steps:

• Please provide your email address.
• Send your email address to:studentactivities@daytonastate.edu
• Handouts are provided at the end of this document.

Workshop Goals

• Eligibility for Funding
• Club Funding Procedures
• Similarities and Differences between Club “6” Funds and Co-Curricular Activities Funds
• How to Request Co-Curricular Activities Funds

Yearly Documents Required for Contiued Funding

• Updated Officers List
• Club Charter Renewal
• Updated Advisor Agreement
• Updated Club “6” Account Signature Form (Memorandum)
• Updated Constitution
• Attendance at Club Funding Workshop

Two Sources of Money

• Club Funds: Money that your club raised through bake sales, car washes, donations, etc.
• Co-Curricular Activities Funds: Money that you request from the college.

Similarities: Club Accounts & Co-Curricular Activities Funds

• Invoices get submitted for all approved purchases
• Unapproved personal expense and will not be reimbursed
• Must provide the federal ID number, the SSN, or student ID number of any individual or business in order to pay them.
• All checks must be made out to Daytona State College
• Driver’s license number must be on the face of any check to be deposited in a Daytona State account
• All requests for funding must be recieved and approved by the Co-Curricular Activities office prior to making the purchase

Differences:Club Accounts & Co-Curricular Activities Funds 

• Expenditures from Club “6” Account Require Club’s approval (Minutes)
• Expenditures from Co-Curricular Activities Account Require College Approval (Bruce Cook).
• Club “6” Account - use a Direct Payment Request Form.
• Co-Curricular Activities Account – use a Request for Co-Curricular Activities Funds Form.
• Purchases from Club “6” Accounts ARE NOT tax exempt
• Purchases from Co-Curricular Activities Account ARE tax exempt
• Club accounts will be charged for any returned check fees

Budget Request

• Each Chartered Club will begin the Fall 2013 semester with $500.00
• Any requests for funding outside of the original $500.00 can only be made after the club has achieved 100 points for the semester

There are No Free Lunches

• Participate in activities or community service projects totalling 100 points per semester.
• Provide Monthly report to Co-Curricular Activities each month documenting projects partcipated in throughout the mopnth
• Provide Co-Curricular Activities office with appropriate updates (ie: Club List, Advisor Agreement …)

What to do after July 1?

• Submit “Request for Co-Curricular Activities Funds” form to SA office prior to making any travel plans or purchases everytime.
• Submit form to S.A. office within deadlines noted in the handbook.
• Return all invoices to Co-Curricular office ASAP (130/113)

Contingency Funds
New clubs that have not received funding for this fiscal year may apply

• Complete the New Club Request Forms
• Please make note, on the form, that your request is for this fiscal year (2013-2014).

Contacts:

• Club “6” Accounts:
  • Lori Lemoine
    506-3131 Bld. 130, Rm. 113
• Establish Student Accounts: 506-3024
• Co-Curricular Activities:
• Bruce Cook, 506-4417, Bld. 130, Rm. 113
• Lori Lemoine, 506-3486, Bldg 130, Rm. 110
• Steven Pruitt, 506-3366, Bldg. 130, Rm. 111

Club Handbook:

• Advisor Copy in Daytona State Portal
  • -Select- Departments & Forms
  • -Select- Co-Curricular Activities
  • -Select- Clubs 
    https://webapps.daytonastate.edu/ics/Employees.jnz?portlet=Departments_and_Forms
• Student Copy on Daytona Steate College website
  • -Go To- www.daytonastate.edu
  • -Select- Current Students
  • -Select- Campus Life
  • -Select- Co-Curricular Activities 
    www.daytonastate.edu/student_act/

Club Hub Information:

• Lenholt Student Center- Bldg. 130, Rm. 107
• Available for all recognized club officers to conduct official club business
• Telephones
• Computers
• Printing  - max. quantity of 25 (additional copies available through copy center for a nominal fee)

Club Rush Mondays:

• Sign Up with Lori Lemoine - lemoinl@daytonastate.edu
• Ideal Event for Club Fundraisers, recruitment, or to get the word out about up-and-coming club events

Required Documents:

 

Daytona State College 1200 W. International Speedway Blvd., Daytona Beach, Florida 32114 (386) 506-3000

Daytona State College prohibits discrimination and provides equal opportunity in employment and education services to all individuals without regard to age, ancestry, belief, color, disability, ethnicity, genetic information, gender, marital status, national origin, political affiliation, race, religion, sex, sexual orientation or veteran status. If you have any questions or concerns regarding equity or equal access, contact Lonnie Thompson, Director of Equity and Inclusion, (386) 506-3000 ext. 3973 or ThompsL@daytonastate.edu. The Office of Equity and Inclusion is located at 1200 W. International Speedway Blvd., Daytona Beach, FL 32114.