Important First Steps:
- Please provide your email address.
- Send your email address to:studentactivities@daytonastate.edu
- Handouts are provided at the end of this document.
Workshop Goals
- Eligibility for Funding
- Club Funding Procedures
- Similarities and Differences between Club “6” Funds and Co-Curricular Activities Funds
- How to Request Co-Curricular Activities Funds
Yearly Documents Required for Contiued Funding
- Updated Officers List
- Club Charter Renewal
- Updated Advisor Agreement
- Updated Club “6” Account Signature Form (Memorandum)
- Updated Constitution
- Attendance at Club Funding Workshop
Two Sources of Money
- Club Funds: Money that your club raised through bake sales, car washes, donations, etc.
- Co-Curricular Activities Funds: Money that you request from the college.
Similarities: Club Accounts & Co-Curricular Activities Funds
- Invoices get submitted for all approved purchases
- Unapproved personal expense and will not be reimbursed
- Must provide the federal ID number, the SSN, or student ID number of any individual or business in order to pay them.
- All checks must be made out to Daytona State College
- Driver’s license number must be on the face of any check to be deposited in a Daytona State account
- All requests for funding must be recieved and approved by the Co-Curricular Activities office prior to making the purchase
Differences:Club Accounts & Co-Curricular Activities Funds
- Expenditures from Club “6” Account Require Club’s approval (Minutes)
- Expenditures from Co-Curricular Activities Account Require College Approval (Bruce Cook).
- Club “6” Account - use a Direct Payment Request Form.
- Co-Curricular Activities Account – use a Request for Co-Curricular Activities Funds Form.
- Purchases from Club “6” Accounts ARE NOT tax exempt
- Purchases from Co-Curricular Activities Account ARE tax exempt
- Club accounts will be charged for any returned check fees
How to Prepare Your Budget Request
Your Request Should Include the Following:
- Budget Summary Sheet (Total Amount)
- Three funding categories: (Separate Page for each Category)
- Food
- Travel
- Other
Budget Request Example
How to prepare your request.
Your proposal must be submitted to the Co-Curricular Activities Office No later than 4 p.m., Oct. 27th.
Budget Summary Sheet
|
Enter Information on this side |
|
|
Today’s Date: |
Oct. 1, 2009 |
|
Name of Club: |
Millionaire Club |
|
Club Representative’s Name & Phone Number: |
Rich Mann |
|
Adviser’s Name & Phone Number: |
Diamond Jewel |
|
Club Cost Center Number: |
60-XXXXXXX |
|
Club Adviser’s Signature: |
Diamond Jewel |
|
Total Amount of Request in all three categories: |
$1,200 |
Food
|
1. Monthly Meetings 3 pizzas at each. |
Pizza $200.00 |
|
2. Club Luncheon |
Pizzaria Unos $300 |
|
Total |
$500 |
Travel
|
1. Orlando |
$200 registration fees for 2 students to attend national conference. |
|
2. Tampa |
$200 One night hotel stay for regional meeting. |
|
Total |
$400 |
Other
|
1. Club Shirts for Comm. Services |
T-shirts $300 |
|
Total |
$300 |
There are No Free Lunches
- Participate in at least two college wide activities or community service projects per semester.
- Report outcomes of expenditures to the SGA within two weeks of expenditures.
- Provide Co-Curricular Activities office with appropriate updates (ie: Club List, Advisor Agreement …)
What to do after July 1?
- Submit “Request for Co-Curricular Activities Funds” form to SA office prior to making any travel plans or purchases everytime.
- Submit form to S.A. office within deadlines noted in the handbook.
- Return all invoices to SA office ASAP
Contingency Funds
New clubs that have not received funding for this fiscal year may apply
- Complete the “Budget Packet” previously described in the Budget Request Example
- Please make note, on the form, that your request is for this fiscal year (2011-2012).
Contacts:
- Club “6” Accounts:
- Julie Rocco
506-3131 Bld. 130, Rm. 113
- Julie Rocco
- Establish Student Accounts: 506-3024
- Co-Curricular Activities:
- Julie Rocco, 506-3131 Bld. 130, Rm. 113
- Bruce Cook, 506-4417, Bld. 130, Rm. 113
- Lori Lemoine, 506-3486, Bldg 130, Rm. 111
Club Handbook:
- Advisor Copy in Daytona State Portal
- -Select- Departments & Forms
- -Select- Co-Curricular Activities
- -Select- Clubs
https://webapps.daytonastate.edu/ics/Employees.jnz?portlet=Departments_and_Forms
- Student Copy on Daytona Steate College website
- -Go To- www.daytonastate.edu
- -Select- Current Students
- -Select- Campus Life
- -Select- Co-Curricular Activities
www.daytonastate.edu/student_act/
Club Hub Information:
- Lenholt Student Center- Bldg. 130, Rm. 107
- Available for all recognized club officers to conduct official club business
- Telephones
- Computers
- Printing - max. quantity of 25 (additional copies available through copy center for a nominal fee)
Club Rush Mondays:
- October 10th, November 14th, and December 5th
- Sign Up with Lori Lemoine - lemoinl@daytonastate.edu
- Ideal Event for Club Fundraisers, recruitment, or to get the word out about up-and-coming club events
Required Documents:
