Important First Steps:
- Please provide your email address.
- Send your email address to:studentactivities@DaytonaState.edu
- Handouts are provided at the end of this document.
- Eligibility for Funding
- Club Funding Procedures
- Similarities and Differences between Club “6” Funds and Co-Curricular Activities Funds
- How to Request Co-Curricular Activities Funds
Yearly Documents Required for Continued Funding
- Updated Officers List
- Club Charter Renewal
- Updated Advisor Agreement
- Updated Club “6” Account Signature Form (Memorandum)
- Updated Constitution
- Attendance at Club Funding Workshop
Two Sources of Money
- Club Funds: Money that your club raised through bake sales, car washes, donations, etc.
- Co-Curricular Activities Funds: Money that you request from the college.
Similarities: Club Accounts & Co-Curricular Activities Funds
- Invoices get submitted for all approved purchases
- Unapproved personal expense and will not be reimbursed
- Must provide the federal ID number, the SSN, or student ID number of any individual or business in order to pay them.
- All checks must be made out to Daytona State College
- Driver’s license number must be on the face of any check to be deposited in a Daytona State account
- All requests for funding must be received and approved by the Co-Curricular Activities office prior to making the purchase
Differences:Club Accounts & Co-Curricular Activities Funds
- Expenditures from Club “6” Account Require Club’s approval (Minutes)
- Expenditures from Co-Curricular Activities Account Require College Approval (Bruce Cook).
- Club “6” Account - use a Direct Payment Request Form.
- Co-Curricular Activities Account – use a Request for Co-Curricular Activities Funds Form.
- Purchases from Club “6” Accounts ARE NOT tax exempt
- Purchases from Co-Curricular Activities Account ARE tax exempt
- Club accounts will be charged for any returned check fees
- Each Chartered Club in good funding standing will begin the Fall 2016 semester with $500.00
- Any requests for funding outside of the original $500.00 can only be made after the club has achieved 50 points for the semester
There are No Free Lunches
- Participate in activities or community service projects totaling 50 points per semester. Must be requested through All-In-One Request Form at least 10 days prior to any on-campus or off-campus activity.
- Provide Activities report to Co-Curricular Activities each semester documenting projects requested and completed throughout the semester
- Provide Co-Curricular Activities office with appropriate updates (ie: Club List, Advisor Agreement …)
What to do after July 1?
- Submit “All-in-One Request for Co-Curricular Activity Form” to SA office prior to making any travel plans or purchases every time.
- Submit form to S.A. office within deadlines noted in the handbook.
- Return all invoices to Co-Curricular office ASAP (130/113)
New clubs that have not received funding for this fiscal year may apply
- Complete the New Club Request Forms
- Please make note, on the form, that your request is for this fiscal year (2016-2017).
- Club “6” Accounts:
- Lori Lemoine
506-3486 Bld. 130, Rm. 110
- Lori Lemoine
- Establish Student Accounts: 506-3486
- Co-Curricular Activities:
- Bruce Cook, 506-4417, Bld. 130, Rm. 113
- Lori Lemoine, 506-3486, Bldg 130, Rm. 110
- Steven Pruitt, 506-3366, Bldg. 130, Rm. 111
- Jennifer Thomas, 506-3131, Bldg 130, Rm 113
- Philip Rogers, 506-2202, Bldg 7- DeLand Campus
- Copy on Daytona State College website
Club Hub Information:
- Lenholt Student Center- Bldg. 130, Rm. 107
- Available for all recognized club officers to conduct official club business
- Printing - max. quantity of 25 (additional copies available through copy center for a nominal fee)
Club Rush Mondays:
- Sign Up with Lori Lemoine - lemoinl@DaytonaState.edu
- Ideal Event for Club Fundraisers, recruitment, or to get the word out about up-and-coming club events