The college will accept an appeal of college policies to assist students who have experienced a serious extenuating set of circumstances.
In order to file an appeal, it is important for a student to follow the Appeals Process very carefully. The appeals process provides students an opportunity to request an exception to a college policy or procedure due to documented extenuating circumstances.
The college will accept an appeal in rare situations involving one of the following:
- Serious illness or personal injury
- Unforeseen and unplanned medical emergency
- Death of an immediate family member (parent, sibling, or child)
- Non-voluntary military activation
To submit an appeal, students must:
- Complete an appeal form in the Question & Answer Center, or obtain an online application.
- Write a personal statement clearly explaining the circumstances surrounding the situation or incident that prevented you from completing the course(s)
- Attach relevant supporting letters from medical providers or other third parties,
- Support letters MUST INCLUDE a physician's statement, if a medical or mental health issue, on letterhead explaining how your condition will prevent you from completing the course(s) you are attempting. NOTE: Due to student privacy protections, please do not submit personal medical records or other such private confidential information.
- For non-medical situations, you must attach letters (on official business letterhead) from ordained clergy, attorneys, military commanding officer, or other third party to document and explain the occurrence of your extraordinary circumstance.
The appeal application must be complete with your personal statement and all supporting letters attached to the appeal form at time of submission. Incomplete and unsigned appeal forms without the required supporting letters (on official letterhead) will not be processed and WILL BE DENIED.
Examples of acceptable supporting documentation:
- Dated and signed letters on official letterhead from an attorney, physician, or ordained clergy explaining the extenuating circumstances that prevented you from completing the course or semester.
- Written statements on official letterhead
- Copy of an obituary or an official death certificate which verifies a relationship of parent or child
- Copy of non-voluntary official military orders with the date and signature of the commanding officer
The completed appeal form must be submitted to the Question & Answer Center on the Daytona Beach Campus, or to the Falcon Center on any campus location. The mailing address and fax number are at the top of the form.
All academic related Appeal Forms are located on the Registration & Records homepage.
- Appeal Policies and Criteria
- Financial Aid Suspension for GPA/67% completion - contact the Financial Aid Office
- Financial Aid Suspension for Excess Hours - contact the Financial Aid Office
- Waiver of full cost tuition for the 3rd attempt of a class
- 4th attempt permission
- Withdraw from a class after the deadline to receive a “W” grade without GPA penalty
- Grade change from “F” or "FN" to “W”
- Administrative Drop
- Academic Second Chance
- Formal Grade Appeal
- College Suspension Appeal
- Student Equity Concerns
Special Notice: Issues involving the following circumstances will not be considered and ARE NOT valid situations for requesting an appeal:
- Child care issues
- Transportation issues
- Employment changes
- Normal pregnancy
- Disagreement with the instructor teaching method
- Difficulty learning the course material
- College disciplinary actions and judicial sanctions
Our standard hours of operation are: Monday through Friday 8:00am to 5:00pm. The college will close at 5pm prior to all federal holidays that are observed by
the college such as the Wednesday before Thanksgiving, and the day before Independence
Day (if a weekday). The college is closed on the following days and the Appeals Office will not be available:
September 1, 2014 - Labor Day
November 26, 2014 at 5:00 p.m. - November 30, 2014 - Thanksgiving Break
December 17, 2014 at 5:00 p.m. – January 5, 2015 at 8:00 a.m. – Holiday Break
January 19, 2015 – Martin Luther King Day
March 13, 2015 at 5:00 p.m. – March 23, 2015 at 8:00 a.m. – Spring Break
May 25, 2015 – Memorial Day
July 3, 2015 – Independence Day
Appeals Office E-mail Address: Appeals@DaytonaState.edu