Financial Aid Satisfactory Academic Progress Policy
The following policy will be in effect for all periods of enrollment following the Spring 2011 semester, and will update the current Financial Aid Satisfactory Academic Progress policy in order to meet recently approved U.S. Department of Education regulations. The new policy is more detailed and requires a semester by semester review, including summer. All current students, even those who may have been making satisfactory academic progress under the old policy, will be required to be reviewed using the new policy. The terms “warning” and “probation” are now for the first time defined in the federal regulations.
To be in good standing you must satisfy all of the following elements of the policy:
Successful Completion Ratio: Earn 67% or above of cumulative credits attempted, combining all Daytona State College attempted credits and all attempted transfer credits added to the Daytona State College transcript (including all developmental/remedial credits); v Cumulative Grade Point Average: Earn a cumulative grade point average (cum GPA) of a 2.0 or above (including developmental college credits and transfer credits added to the Daytona State College transcript), with the exception of the BS in Education degree. Students in the BS in Education degree must earn a cum GPA of a 2.5 or above (including developmental/remedial college credits and all transfer credits added to the Daytona State College transcript);
Maximum Time Frame: Graduate within 150% of the normal length for the student’s program, including all Daytona State attempted credits and all transfer attempted credits added to the Daytona State College transcript. [For Associate degree programs, a maximum of 90 attempted credits; for Bachelor degree programs, a maximum of 180 attempted credits; for certificate programs, 150% of the published length of the certificate program. Students will also be suspended as soon as it is determined to be mathematically not possible to graduate within the 150% timeframe, not when the 150% timeframe is reached.]
Successful Completion Rate
This standard requires students to successfully complete (with letter grade of A, B+, B, C+, C, D+, D) a minimum of 67 percent of the total number of credits attempted. [For example, if you have attempted a total of 30 credits, you must successfully complete 20 credits with a cum 2.0 or above. (30 credits x .67 = 20 credits successfully completed)] Attempted credits include all credits in which you are registered at the end of the add/drop period. Letter grades of F, W, I , SP or IP will not be considered as credits successfully completed or earned. Students who repeat a course for any reason should be aware that each time you enroll in a course it counts as an attempt, but only one attempt is considered earned. Repeated courses will have an impact on your ability to complete your program within the required maximum time frame.
Cumulative Grade Point Average (cum GPA)
You are required to maintain a minimum cumulative grade point average of 2.0 (C grade). Students in the BS in Education degree must maintain a minimum cumulative grade point average of 2.5. Refer to the College catalog for more information regarding grading policies.
Maximum Credit Review/Pace
Under this standard, students must complete their degree or certificate within 150% of the program length, including all Daytona State attempted credits and all attempted transfer credits on the Daytona State College transcript. All attempted credits, including incomplete grades and repeats, are counted toward the 150 percent maximum time frame. The only exception to this is all ESL courses and non-credit courses.
If you exceed the maximum number of credits, students are no longer eligible to receive financial aid unless a one-time appeal is approved. The appeal for exceeding the maximum credit review must include a degree check-down from an advisor indicating the courses and credits required to complete your degree or certificate program.
If approved for an appeal for exceeding 150% of the program length, it will be a one-time only appeal for the degree or certificate program for which the appeal was based. If the appeal is approved, the student would be eligible for a specific number of attempted credits, and cannot change majors. Students must successfully complete all classes attempted each semester, enrolling only in classes required for the approved major. Students who do not comply with these terms will be suspended. All attempted credits, including incomplete grades and repeats, are counted toward the 150% maximum time frame. Once the number of approved attempted credits is exceeded, the student will no longer be eligible for financial aid. If the student changes to another major, degree, or certificate program and has not completed the degree or certificate program for which the appeal was approved, the student will no longer be eligible for financial aid and will not be considered for another appeal for maximum credit.
Students who change their education program or graduate and reapply to a new program must still adhere to the maximum credit policy. In other words, all of your previous Daytona State attempted credits and all attempted transfer credits will count towards the 150% time frame. Consideration will be given to students completing a second degree or certificate.
Financial Aid Warning
A student will be placed on Warning the first time the first two Good Standing requirements are not met (a student who is not meeting the requirement to graduate within 150% of the program length will be suspended). Students can continue to receive financial aid while on Warning, even though they are not in Good Standing, with the understanding that all the Good Standing criteria must be met at the end of the Warning term or they will be suspended.
Financial Aid Suspension
A student who is not in Good Standing after the warning period will be ineligible for financial aid (suspended). Financial aid (which includes grants, loans, and work-study) cannot be received once suspension occurs. An appeal of suspension is allowed, and will be approved only in the cases of a documented exceptional personal circumstance beyond the control of the student. The first time a student is suspended and an appeal is approved for not meeting the overall completion rate and/or not earning the required cum GPA, the status will be changed to Probation. As part of the Probation process, the student is required to agree to, and sign, an Academic Plan. Students may also be required to obtain the signature of an Academic Advisor on their Academic Plan. If the terms of Probation and the Academic Plan are not met, this will result in a final suspension.
Financial Aid Probation/Academic Plan
If the student’s appeal of suspension for not meeting the overall completion rate and/or not earning the required cum GPA is approved, the status of Probation is given for the next period of enrollment for a one final opportunity to demonstrate satisfactory academic progress. As part of the Probation process, the student is required to agree to an Academic Plan. Students can continue to receive financial aid while on probation and the academic plan, even though they are not in Good Standing. Students on Probation and an academic plan will be reviewed at the end of the Probation semester to determine if they have returned to Good Standing. If, at the end of the Probation semester, they have not returned to Good Standing, but have met the requirements of the Academic Plan, they will continue on Probation and the Academic Plan for the subsequent semester of enrollment.
As part of probation status, students will be required to agree to, and sign, an Academic Plan as designated by the college. The requirements of the Academic Plan will vary depending on your specific academic history:
In general, students who have attempted 36 or more credits towards an Associate degree, or 96 or more credits towards a Bachelor degree, and are approved for Probation may be required to successfully earn 100% of all future credits attempted and earn a 2.0 GPA in each subsequent semester of enrollment until they return to Good Standing.
In general, students who have attempted less than 36 credits towards and Associate degree, or less than 96 credits towards a Bachelor degree, and are approved for Probation may be required to successfully earn at least 67% of all credits attempted and earn a 2.0 GPA in the immediate next semester of enrollment, and then required to earn 100% of all future credits attempted and earn a 2.0 GPA in each subsequent semester of enrollment until they return to Good Standing. If at the time of Probation being awarded, students have not completed the Developmental Course sequence required by the College, they will be limited to 8 credits of enrollment in the immediate next semester and must enroll in at least one of the Developmental classes still outstanding. Students must successfully complete 100% of classes attempted and earn a 2.0 GPA during that semester. If all classes are successfully earned with a 2.0 GPA, then Probation will be continued and the student will be required to successfully earn 100% of all future credits attempted and earn a 2.0 GPA in each subsequent semester of enrollment until they return to Good Standing.
The Office of Financial Aid will assign the appropriate Probation and Academic Plan based upon a review of each student’s specific academic history. Students enrolled in Certificate programs will be assigned an Academic Plan that meets the pace requirements required by the U.S. Department of Education.
The Academic Plan will have to be signed and returned by the student prior to the reinstatement of financial aid, and those students still needing to take Developmental classes will need to have an Academic Advisor also sign the Academic Plan.
Students will not be allowed to change majors while on an Academic Plan. Therefore, if a change of major is contemplated, it must be done in conjunction with the signing of the original Academic Plan.
The college reserves the right to conduct an Administrative Review on a case-by-case basis if an appeal is denied, or when a student fails to meet the requirements of Probation and the Academic Plan if there was a significant one-time unanticipated life changing event while on the Academic Plan causing the student to withdraw or fail classes during a probationary semester. Request for an Administrative Review should be sent to the Financial Aid Services Office.
Reinstatement from Suspension
Students who fail to maintain successful completion rate and/or cum GPA as outlined on their Academic Plan will be suspended from future financial aid and must return to Good Standing prior to being eligible to receive financial aid in a future semester. Based upon the number of credits attempted and grades received, this could mean a student suspended would have to pay for a year or two of classes before aid could be received again. (Please note: Reinstatement does not pertain to the suspension for exceeding the maximum credit review.)
When repeating a course, students may receive financial aid for a course if the previous grade was an F or W. (Please note: For vocational courses, a student may not receive a federal Pell Grant for repeated courses.) In addition, students may also receive financial aid for a repeated course if the initial grade earned does not meet the pre-requisite requirement for the next course in the sequence. Students may only receive financial aid for a repeated course once.
A student may receive financial aid for a maximum of 30 attempted developmental credits. After the student has attempted 30 developmental/remedial credits, any additional developmental/remedial credits taken by the student will not be included in determining the enrollment status of the student for financial aid.
These courses are not eligible for Title IV assistance and do not satisfy requirements of any Title IV eligible academic program. As such they are not considered in the Standards of Satisfactory Academic Progress.
Prior Baccalaureate Degree
Students who have completed a baccalaureate or professional degree from an institution, regardless of whether the institution is unaccredited or a foreign school, are not eligible for federal or state grant funds. It does not matter whether the degree is accepted or recognized by Daytona State College.