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Financial Aid Satisfactory Academic Progress Policy

The following will be in effect for all periods of enrollment following the Spring 2011 semester to meet U.S. Department of Education regulations.

Financial Aid Satisfactory Academic Progress will be reviewed each semester for all students. In order to determine if a student is meeting the financial aid satisfactory academic progress standards, all official transcripts from any previous post-secondary school attended are required. Students are usually notified by Daytona State email within a week after each semester has ended if they are not meeting the financial aid standards of satisfactory academic progress (or after all official transcripts are received and evaluated). Students can view their financial aid satisfactory academic progress status (as well as the effective year for that status) on the MyDaytonaState portal.

Good Standing:

To be in good standing you must satisfy all of the following elements of the policy:

  1. Successful Completion Ratio:  Earn 67% or above of cumulative credits attempted, combining all Daytona State College attempted credits and all attempted transfer credits added to the Daytona State College transcript (including all developmental/remedial credits);
  2. Cumulative Grade Point Average:  Earn a cumulative grade point average (cum GPA) of a 2.0 or above (including developmental college credits and transfer credits added to the Daytona State College transcript), with the exception of the BS in Education degree.  Students in the BS in Education degree must earn a cum GPA of a 2.5 or above (including developmental/remedial college credits and all transfer credits added to the Daytona State College transcript);
  3. Maximum Time Frame:  Graduate within 150% of the normal length for the student’s program, including all Daytona State attempted credits and all transfer attempted credits added to the Daytona State College transcript.  [For Associate degree programs, a maximum of 90 attempted credits will be used; for Bachelor degree programs, a maximum of 180 attempted credits will be used; for certificate programs, 150% of the published length of the certificate program.  Students will also be suspended as soon as it is determined to be mathematically not possible to graduate within the 150% timeframe, not when the 150% timeframe is reached.]

Successful Completion Rate
This standard requires students to successfully complete (with letter grade of A, B+, B, C+, C, D+, D) a minimum of 67 percent of the total number of credits attempted (including developmental/remedial courses).  [For example, if you have attempted a total of 30 credits, you must successfully complete 21 credits with a cum 2.0 or above.  (21 completed credits / 30 attempted credits = 70% completion rate)]  Attempted credits include all credits in which you are registered at the end of the add/drop period.  Letter grades of F, FN, W, I , SP or IP will not be considered as credits successfully completed or earned.  Students who repeat a course for any reason should be aware that each time you enroll in a course it counts as an attempt, but only one attempt is considered earned.  Repeated courses will have an impact on your ability to complete your program within the required maximum time frame.  (Please note:  Academic amnesty does not apply to the financial aid standards of satisfactory academic progress.)

Cumulative Grade Point Average (cum GPA)
You are required to maintain a minimum cumulative grade point average of 2.0 (C grade).  Students in the BS in Education degree must maintain a minimum cumulative grade point average of 2.5.  Refer to the College catalog for more information regarding grading policies.   (Please note:  Academic amnesty does not apply to the financial aid standards of satisfactory academic progress.)

Maximum Credit Review/Pace
Under this standard, students  must complete their degree or certificate within 150% of the program length, including all Daytona State attempted credits and all attempted transfer credits on the Daytona State College transcript (as well as all attempted developmental/remedial courses).  All attempted credits, including incomplete grades and repeats, are counted toward the 150 percent maximum time frame.  The only exception to this are all ESL courses and non-credit courses.  [For Associate degree programs, a maximum of 90 attempted credits is used; for Bachelor degree programs, a maximum of 180 attempted credits is used; for certificate programs, 150% of the published length of the certificate program.]   (Please note:  Academic amnesty does not apply to the financial aid standards of satisfactory academic progress.)  Students will also be ineligible for financial aid as soon as it is determined to be mathematically not possible to graduate within the 150% timeframe, not when the 150% timeframe is reached.   If you exceed the maximum number of credits (or if it is determined to be mathematically not possible to complete your degree/program within the 150% timeframe), students are no longer eligible to receive financial aid unless a one-time appeal is approved.  Students who change their education program or graduate and reapply to a new program must still adhere to the maximum credit policy.  In other words, all of your previous Daytona State attempted credits and all attempted transfer credits will count towards the 150% time frame. Consideration will be given to students completing a second degree or certificate 

Financial Aid Warning
A student who is in Good standing will be placed on Warning when either the overall completion rate or the cum GPA is not met (a student who is not meeting the requirement to graduate within 150% of the program length will be suspended).  Students can continue to receive financial aid while on Warning, even though they are not in Good Standing, with the understanding that all the Good Standing criteria must be met at the end of the Warning term or they will be suspended (ineligible for financial aid).

Financial Aid Suspension
A student who is not in Good Standing after the warning period will be ineligible for financial aid (suspended). A student who reaches 150% of the program length (or if it is determined to be mathematically not possible to complete the degree/program within the 150% timeframe) will also be ineligible for financial aid (suspended).   Financial aid (which includes grants, loans, and work-study) cannot be received once suspension occurs. 

An appeal of suspension is allowed, and will be approved only in the cases of a documented exceptional personal circumstance beyond the control of the student.  If a student is suspended and an appeal is approved for not meeting the overall completion rate and/or not earning the required cum GPA, the status will be changed to Probation.  As part of the Probation process, the student is required to agree to, and sign, an Academic Plan.  If the terms of Probation and the Academic Plan are not met, this will result in a final suspension, and the student will be ineligible to receive financial aid.  If a student is suspended for maximum time frame (exceeding 150%) and an appeal is approved, the status will be changed to Academic Plan.  The student is required to agree to, and sign, an Academic Plan.  If the terms of the Academic Plan are not met, this will result in a final suspension, and the student will be ineligible to receive financial aid.

Appeal Process
An appeal of suspension is allowed, and will be approved only in cases of a documented exceptional personal circumstance beyond the control of the student (i.e., serious illness/injury resulting in excessive absences; death of an immediate family member; non-voluntary military activation; etc.).  The Financial Aid Appeal for Completion Rate and/or GPA and the Financial Aid Appeal for Exceeding 150% of the Program Length are available on the Financial Aid web site under Financial Aid Forms.  An appeal should be submitted by the priority deadline for the applicable semester as indicated on the appeal form (or at the latest, by the final deadline as indicated on the appeal form).  Appeals without supporting documentation will not be approved.  Students will be notified of the final decision of the appeal through the Daytona State email address.  A student whose appeal has been approved must sign and return to the Financial Aid Services Office an Academic Plan.  While on an approved appeal, the student must successfully complete 100% of all attempted credits each term, and earn at least a 2.0 term GPA (a higher term GPA may be required of students whose cum GPA is below 2.0).

Financial Aid Probation/Academic Plan for Completion Rate and/or cum GPA
If the student’s appeal of suspension for not meeting the overall completion rate and/or not earning the required cum GPA is approved, the status of Probation is given for the next period of enrollment for a one final opportunity to demonstrate satisfactory academic progress.  As part of the Probation process, the student is required to agree to an Academic Plan.  Students can continue to receive financial aid while on probation and the academic plan, even though they are not in Good Standing. Students on Probation and an academic plan will be reviewed at the end of the Probation semester to determine if they have returned to Good Standing.  If, at the end of the Probation semester, they have not returned to Good Standing, but have met the requirements of the Academic Plan, they will continue on Probation and the Academic Plan for the subsequent semester of enrollment.

As part of probation status, students will be required to agree to, and sign, an Academic Plan as designated by the college. The requirements of the Academic Plan will vary depending on your specific academic history:

  •  In general, students who are approved for Probation will be required to successfully complete 100% of all attempted credits and earn at least a 2.0 term GPA in each subsequent semester of enrollment until they return to Good Standing.

The Office of Financial Aid will assign the appropriate Probation and Academic Plan based upon a review of each student’s specific academic history. Students enrolled in Certificate programs will be assigned an Academic Plan that meets the pace requirements required by the U.S. Department of Education.

The Academic Plan will have to be signed and returned by the student prior to the reinstatement of financial aid.

Students will not be allowed to change majors while on an Academic Plan. Therefore, if a change of major is contemplated, it must be done in conjunction with the signing of the original Academic Plan.

Academic Plan for Exceeding 150% of the Program Length
If approved for an appeal for exceeding 150% of the program length, it will be a one-time only appeal for the degree or certificate program for which the appeal was based.  If the appeal is approved, the student would be eligible for a specific number of attempted credits, and cannot change majors (academic plan).  Students must successfully complete 100% of all classes attempted each semester, enrolling only in classes required for the approved major. Students who do not comply with these terms will be suspended and be ineligible for financial aid.  All attempted credits, including incomplete grades and repeats, are counted toward the 150% maximum time frame.  Once the number of approved attempted credits is reached or exceeded, the student will no longer be eligible for financial aid.  If the student changes to another major, degree, or certificate program and has not completed the degree or certificate program for which the appeal was approved, the student will no longer be eligible for financial aid and will not be considered for another appeal for maximum credit.

Students who change their education program or graduate and reapply to a new program must still adhere to the maximum credit policy.  In other words, all of your previous Daytona State attempted credits and all attempted transfer credits will count towards the 150% time frame. Consideration will be given to students completing a second degree or certificate

The college reserves the right to conduct an Administrative Review on a case-by-case basis if an appeal is denied, or when a student fails to meet the requirements of Probation and the Academic Plan if there was a significant one-time unanticipated life changing event while on the Academic Plan causing the student to withdraw or fail classes during a probationary semester.  Students who would like to request an Administrative Review should contact the Financial Aid Services Office.

Reinstatement from Suspension
Students who fail to maintain successful completion rate and/or cum GPA as outlined on their Academic Plan will be suspended from future financial aid and must return to Good Standing prior to being eligible to receive financial aid in a future semester (unless an appeal is approved).  Based upon the number of credits attempted and grades received, this could mean a student suspended would have to pay for a year or more of classes before the student may become eligible for financial aid again.  (Please note:  Reinstatement does not usually pertain to the suspension for exceeding the maximum credit review.  However, if a student who was ineligible for financial aid due to maximum credit timeframe advances to a higher degree, the student could regain eligibility for financial aid as long as he/she has not exceeded the maximum credit timeframe for the new degree.)

Repeated Courses
When repeating a course, students may receive financial aid for a course if the previous grade was an F or W.  (Please note:  For vocational (clock hour) courses, a student may not receive financial aid for repeated courses unless 180 days have passed.)  In addition, students may also receive financial aid for a repeated course if the initial grade earned does not meet the requirements for the program or meet the prerequisite requirement for the next course in the sequence.  Students may only receive financial aid for a repeated course one additional time once they have passed the class (received a grade of D or above).   

Developmental/Remedial Courses
A student may receive financial aid for a maximum of 30 attempted developmental credits.  After the student has attempted 30 developmental/remedial credits, any additional developmental/remedial credits taken by the student will not be included in determining the enrollment status of the student for financial aid.

Non-Credit Courses
These courses are not eligible for Title IV assistance and do not satisfy requirements of any Title IV eligible academic program.  As such they are not considered in the Standards of Satisfactory Academic Progress.

Prior Baccalaureate Degree
Students who have completed a baccalaureate or professional degree from an institution, regardless of whether the institution is unaccredited or a foreign school, are not eligible for federal or state grant funds.  It does not matter whether the degree is accepted or recognized by Daytona State College.

 

Completion Rate Chart for Successful Progression toward a Degree or Eligible Certificate by Term

The chart below demonstrates 67 percent completion rate for attempted hours in a semester.  The left-hand column is the attempted hours, and the number of credits needed to be successfully completed with at least a 2.0 GPA (2.5 GPA for students in BS in Education) is in the right-hand column.  For example, if you register for 11 credit hours, you must successfully complete 8 credit hours with a 2.0 GPA or higher to meet the satisfactory academic progress requirements for the semester.  Both the 2.0 GPA (2.5 GPA for students in BS in Education) and completion rate of 67% applies to both the semester and cumulative credit hours on your transcript.

Credit Hours Attempted

Earned Hours Needed (Passed with GPA of 2.0 or greater)

19

13

18

13

17

12

16

11

15

11

14

10

13

9

12

9

11

8

10

8

9

7

8

6

7

5

6

5

5

4

4

3

3

3

2

2

1

1

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Daytona State College 1200 W. International Speedway Blvd., Daytona Beach, Florida 32114 (386) 506-3000

Daytona State College is an equal opportunity institution.

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Last updated: 2017-04-18T22:28:51.007Z