My Daytona State

Mail Services - User Guide

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Table of Contents

Hours of Operation
Services That are Available

Scheduled Delivery and Pick-up Times

Regular U.S. Mail

Internal or Inter-Office Mail

US Postal Mail Service

Enclosures

Envelopes

Mail Request Form

International Mail

Reply Mail

Personal Mail

Other Services Available

Hours of Operation

The Mail Center is open from 8:00 A.M. to 5:00 P.M. each working day.  The telephone extension is x3292.  We are located in Bldg. 1100 Room #102.

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Services That are Available

The mail center/copy center offers folding, sealing, metering and packaging.  We also offer customized discount bulk mailing services for certain types of mail (to qualify as a bulk mailing, you must have a minimum of 200 pieces).

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Scheduled Delivery and Pick-up Times

Internal Mail/US Mail Bldg. 100 & UCF
Delivery/Pick up

9:30 A.M.

Internal Mail/US Mail (Branch Campuses)

Leaves DB Campus 9:30 A.M.

Afternoon Pickup and Delivery All DB Campus

2:00 P.M.

Late mail can be delivered to Mail Services

Cutoff 3:30 P.M.

Outgoing Mail for Other Couriers and next Day

4:00 P.M.

Note:   In order to meet the deadlines set by the U S Postal Service, mail must be delivered to Mail Services by 4:00 P.M.  If you miss the cutoff time, your material will be sent out the next business day.

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Regular U.S.Mail

Outbound mail collected during the day is processed for delivery to the US Postal Service at 4:30 P.M. each day.  To receive prompt service, please try to meet these dispatch times.

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 Internal or Inter-Office Mail

Mail consists of loose or enveloped correspondence for delivery to the addressee.  To provide proper delivery, internal mail requires a recipient's Full Name and Department (example: John Doe, Science Dept.).

Inter-Office Envelopes
These envelopes are used repeatedly for internal mailings.  When using Inter-Office envelopes, make sure all previous markings have been marked out to ensure proper handling and direction to the intended recipient

Change of Address
A change of your internal location must be acted upon PROMPTLY!  As soon as you learn of your new location and mail stop, send an email  to Vicki Stanley, Mail Services.  Indicate the new and old locations and the telephone number in case we need to contact you.

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US Postal Mail Service

Addressing for Success 

Domestic Address Format

Daytona State College
PO Box 2811
Daytona Beach FL  32120-2811

MAUREEN ORNSTEIN
ABC CO
54 SOUTH PEARL ST.
NORTHEAST PA  16428-1288

 

 

International Address Format

Daytona State College
PO Box 2811
Daytona Beach FL  32120-2811

 PAR AVION

MARY JONES
STATION 321
OTTAWA ONTARIO K1A 0B1
CANADA

 

You will get the best possible service if you:

  • CAPITALIZE EVERYTHING IN THE ADDRESS
  • Use 2 letter state abbreviations (Exhibit 3)
  • Eliminate all punctuation (except the hyphen between ZIP Code and plus four)
  • Use common abbreviations (Exhibit 4)
  • Use ZIP + 4 Codes

Make sure the place where you want the mail delivered appears on the line immediately above the city, state and ZIP code line; i.e.,

                         123 W MAIN ST STE 400 or P O BOX 125 

If both the street address and the PO Box are on the same line, the mailpiece will be delivered to the PO Box.

Addressing 'Best Practices' and Format
Type or machine-print all address information.

  • Make sure print is clear and sharp.
  • Ensure address characters don't touch or overlap.
  • Black ink on a white background is best.
  • Maintain a uniform left margin.
  • Use upper-case letters
  • Omit all punctuation
  • Include floor, suite and apartment numbers whenever possible.
  • Put the city, state and ZIP Code or ZIP + 4 code in that order on the last line. If there's not enough room, you can put the ZIP Code or ZIP + 4 code alone on the bottom line.
  • Use standard two-letter state abbreviations.
  • When using window envelopes, make sure the complete address is always visible, even when the insert moves.
  • Leave one or two spaces between words and between the state abbreviation and ZIP Code or ZIP + 4 code.Enclosures that are designed so that the address appears in a window should not be stapled this will prevent movement of the address from window view.  If the addressed enclosure does not properly fit the window, use an envelope without a window.

 envelope guide

1.  The Address Area.  The complete address should be located within the OCR read area (no return address information).  Extraneous (non-address) printing or markings should appear as high on the mail piece and as far away from the address as possible.

2.  Barcode Read Area.  Please make sure that this area remains clear of all printing.  It's reserved for the bar code that will be printed by the Optical Character Reader (OCR).

Standard Address Abbreviations

Two Letter State and Possessions

Alabama

AL

Kentucky

KY

Oklahoma

OK

Alaska

AK

Louisiana

LA

Oregon

OR

Arizona

AZ

Maine

ME

Palau

PW

Arkansas

AR

Marshall Islands

MH

Pennsylvania

PA

American Samoa

AS

Maryland

MD

Puerto Rico

PR

California

CA

Massachusetts

MA

Rhode Island

RI

Colorado

CO

Michigan

MI

South Carolina

SC

Connecticut

CT

Minnesota

MN

South Dakota

SD

Delaware

DE

Mississippi

MS

Tennessee

TN

District of Columbia

DC

Missouri

MO

Texas

TX

Federal States of Micronesia

FM

Montana

MT

Utah

UT

Florida

FL

Nebraska

NE

Vermont

VT

Georgia

GA

Nevada

NV

Virginia

VA

Guam

GU

New Hamshire

NH

Virgin Islands

VI

Hawaii

HI

New Jersey

NJ

Washington

WA

Idaho

ID

New Mexico

NM

West Virginia

WV

Illinois

IL

New York

NY

Wisconsin

WI

Indiana

IN

North Carolina

NC

Wyoming

WY

Iowa

IA

North Dakota

ND

 

Kansas

KJ

Northern Mariana Islands

MP

 

Ohio

OH

DIRECTIONAL ABBREVIATIONS

 

SECONDARY ADDRESS UNIT INDICATORS

 

North

N

Apartment

APT

East

E

Building

BLDG

South

S

Floor

FL

West

W

Suite

STE

Northeast

NE

Room

RM

Southeast

SE

Department

DEPT

Southwest

SW

 

 

Northwest

NW

 

 

Street Designators (Street Suffixes)

Alley

ALY

Fall

FALL

Locks

LCKS

Rue

RUE

Annex

ANX

Falls

FLS

Lodge

LDG

Run

RUN

Arcade

ARC

Ferry

FRY

Loop

LOOP

Shoal

SHL

Avenue

AVE

Field

FLD

Mall

MALL

Shoals

SHLS

Bayou

BYU

Fields

FLDS

Manor

MNR

Shore

SHR

Beach

BCH

Flats

FLT

Meadows

MDWS

Shores

SHRS

Bend

BND

Ford

FOR

Mews

MEWS

Spring

SPG

Bluff

BLF

Forest

FRST

Mill

ML

Springs

SPGS

Bottom

BTM

Forge

FGR

Mills

MLS

Spur

SPUR

Boulevard

BLVD

Fork

FRK

Mission

MSN

Square

SQ

Branch

BR

Forks

FRKS

Motorway

MTWY

Station

STA

Bridge

BRG

Fort

FT

Mount

MT

Stravenue

STRA

Brook

BRK

Freeway

FWY

Mountain

MTN

Stream

STRM

Burg

BG

Gardens

GDNS

Neck

NCK

Street

ST

Bypass

BYP

Gateway

GTWY

Orchard

ORCH

Summitt

SMT

Camp

CP

Glen

GLN

Oval

OVAL

Terrace

TER

Canyon

CYN

Green

GN

Park

PARK

Trace

TRCE

Cape

CPE

Grove

GRV

Parkway

PKWY

Track

TRAK

Causeway

CSWY

Harbor

HBR

Pass

PASS

Trail

TRL

Center

CTR

Haven

HVN

Passage

PSGE

Trailer

TRLR

Circle

CIR

Heights

HTS

Path

PATH

Tunnel

TUNL

Cliffs

CLFS

Highway

HWY

Pike

PIKE

Turnpike

TPKE

Club

CLB

Hill

HL

Pines

PNES

Underpass

UPAS

Corner

COR

Hills

HLS

Place

PL

Union

UN

Corners

CORS

Hollow

HOLW

Plain

PLN

Valley

VLY

Course

CRSE

Inlet

INLT

Plains

PLNS

Viaduct

VIA

Court

CT

Island

IS

Plaza

PLZ

View

VW

Courts

CTS

Islands

ISS

Point

PT

Village

VLG

Cove

CV

Isle

ISLE

Port

PRT

Ville

VL

Creek

CRK

Junction

JCT

Prairie

PR

Vista

VIS

Crescent

CRES

Key

CY

Radial

RADL

Walk

WALK

Crossing

XING

Knolls

KNLS

Ranch

RNCH

Wall

WAY

Dale

DL

Lake

LK

Rapids

RPDS

Way

WAY

Dam

DM

Lakes

LKS

Rest

RST

Wells

WLS

Divide

DV

Land

LAND

Ridge

RDG

 

 

Drive

DR

Landing

LNDG

River

RIV

 

 

Estates

EST

Lane

LN

Road

RD

 

 

Expressway

EXPY

Light

LGT

Route

RTE

 

 

Extension

EXT

Loaf

LF

Row

ROW

 

 

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  Enclosures

Window Envelope Enclosures
Enclosures that are designed so that the address appears in a window should not be stapled this will prevent movement of the address from window view.  If the addressed enclosure does not properly fit the window, use an envelope without a window.

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  Envelopes

Sizes and Types
Letters, non-letters and barcoded flats are rated differently by the USPS.  To assure the best rate, call Mail Services for size and rates before preparing the mailpiece.  Use light colored envelopes for legibility and please avoid brilliant colors.

Mailing Service Request Form

A Mailing Service Shipping Request Form is available on the PORTAL:
Select:

  1. Business Services
  2. Mail Services
  3. Mail Services Shipping Request Form

Fill out form from Portal, print and attach to package. If assistance needed call Mail Services at Ext. 3292.

Note: It is recommended that you do not request Saturday deliveries as additional charges are incurred. 

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International Mail

Most items are mailable to foreign countries.  However, there are certain restrictions.  It is important that you contact Mail Services to determine the proper classification and documentation required.

If customs regulations are not followed and documentation is not exact, the item will be impounded by customs until the addressee makes arrangements for clearance and the payment of whatever duties required for the release of the item.  Custom rules apply the same whether mail is sent by USPS or other couriers.

The last line of any foreign address should be the country name spelled out in capital letters, in English.

Reply Mail

When you decide to design any business reply envelope or card, please call Marketing at extension 4588 for proper format and to order envelopes.  Your department  name must appear in the address.

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Personal Mail

Outgoing Personal Mail
Outgoing personal mail must be sealed and have the proper postage affixed prior to depositing in the Mail System.  For your convenience, stamps are available from the Bookstore.  Personal mail will be delivered to the U S Postal Service as received during our next scheduled trip.

Incoming Personal Mail
You should not receive personal correspondence at work.  All mail addressed to Daytona State College should pertain to college business.

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Other Services Available:

Before a large mailing gets too far into the planning stage, include Mail Services / Document Center in your mailing arrangements. We can be of assistance to ensure your mailing program is cost effective, efficient and timely.

  • Folding
  • Sealing
  • Packaging
  • Assembly/Collation
  • Bulk and Presort Discount Programs
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Daytona State College 1200 W. International Speedway Blvd., Daytona Beach, Florida 32114 (386) 506-3000

Daytona State College is an equal opportunity institution.

Last updated: 2014-08-04T21:10:29.946Z